Excel editor is a very powerful program for working with tables. Sometimes it happens that you have to work with a large amount of data. In such cases, various information search tools are used. The VLOOKUP function in Excel is one of the most popular for this purpose. Let's take a closer look at it.

Most users don't know that the acronym "VLOOKUP" stands for "Vertical View". On English function called "VLOOKUP" which means "Vertical LOOK UP"

How to use the function

To understand how this tool works, you need to follow the following steps.

1. Create a table from which you can do some kind of information search.

1. Let's add several fields that we will use to demonstrate formulas.

1. In the “Searched surname” field, enter one of your choice from those in the table.
2. Then go to the next cell and call the “Insert Function” window.
3. Select the category “Full alphabetical list”.
4. We find the “VLOOKUP” function we need. To continue, click on the “OK” button.

1. We will then be asked to provide the "Function Arguments":
   • In the “Search Expression” field we indicate the link to the cell in which we wrote the last name we need.
   • In order to fill out the “Table” field, you just need to select all our data using the mouse. The link will be inserted automatically.
   • In the “Column Number” column we indicate number 2, since in our case the name is in the second column.
   • The last field can take the values ​​"0" or "1" ("FALSE" and "TRUE"). If you specify “0”, the editor will search for an exact match based on the specified criteria. If “1”, then complete matches will not be taken into account during the search.
2. To save, click on the “OK” button.

1. As a result of this we got the name "Tomara". That is, everything is correct.

Now you need to use the same formula for the remaining fields. Simply copying a cell using Ctrl + C and Ctrl + V will not work, since we use relative links and the column number will change each time.

In order for everything to work correctly, you need to do the following:

1. Click on the cell with the first function.
2. Go to the formula input line.
3. Copy the text using Ctrl + C .

1. Make the following field active.
2. Go to the formula input line again.
3. Click on the hotkeys Ctrl +V.

This is the only way the editor will not change the references in the function arguments.

1. Then change the column number to the desired one. In our case it is 3. Press the Enter key.

1. Thanks to this, we see that the data from the “Year of Birth” column was determined correctly.

1. After this, repeat the same steps for last field, but with adjustment of the number of the required column.

The way this function works is that Excel looks for a fragment in the area you specify and can then return any value from that row. You only need to indicate serial number column in the specified range.

That is, the numbering does not start from the beginning of the sheet, but from the beginning of the specified area of ​​​​cells.

How to use the VLOOKUP function to compare data

We will demonstrate this possibility using two tables. Let's imagine that we have updated data about employees on the second sheet. Our task is to find out what exactly has changed. To do this you will need to do the following.

1. Let's add a second sheet with exactly the same table (copied using the hotkeys Ctrl + C and Ctrl + V).
2. We will promote interns to “Junior Employee.” This information will be a starting point for comparison.

1. Let's add another column to our old table.

1. Go to the first cell of the new column and enter the following formula there.

It means:

• $B$3:$B$11 – all values ​​of the first column are used for the search (absolute references are used);
• Sheet2! – these values ​​must be looked for on the sheet with the specified name;
• $B$3:$E$11 – table to search in (range of cells);
• 4 – column number in the specified data area;
• FALSE – look for exact matches.

1. The new information will be displayed in the place where we specified the formula.
2. The result will be as follows.

1. Now duplicate this formula in the remaining cells. To do this, you need to drag the mouse on the lower right corner of the original cell.

1. As a result, we will see that the formula we wrote works correctly, since all new positions were copied as expected.

Now we can easily determine which employee’s records have changed.

The only disadvantage of this function is that VLOOKUP cannot work with multiple conditions.

IN similar cases you have to use various additional columns that combine information from several columns. And this looks ugly and not very convenient.

VLOOKUP function and drop-down lists

Let's look at examples of using these two tools simultaneously. To do this, you need to perform the following steps.

1. Go to the cell in which you select the last name.
2. Open the Data tab.
3. Click on the specified tool and select “Data Check”.

1. In the new window, in the “Data type” column, select “List”.

1. After this, a new “Source” field will appear. Click there.
2. Then select the first column. The cell reference will be inserted automatically.
3. To continue, click on “OK”.

1. Thanks to this, you will have a list of all the names that are in the database. Choose something from what is offered.

1. You will see that the data has changed automatically. In this case, everything will be substituted according to the chosen surname.

Pivot tables cannot boast of such an opportunity. The VLOOKUP function is very powerful tool to search for any information.

Errors #N/A

Many users who are just starting to use this feature face a similar problem. Typically, the “#N/A” error occurs in the following cases:

• you enabled exact search (last parameter 0/FALSE), but this value is not in the table;
• you have enabled fuzzy search (last parameter 1/TRUE), but the data is not sorted in ascending order (if used rough search, then Microsoft developers recommend using ordered data);
• function arguments have different formats (for example, some are in text form, and the rest are in numeric form);
• the formula contains typos or extra characters (spaces, non-printable characters, hyphens, and so on).

Difference from the "GPR" function

This tool is almost exactly the same, only it searches horizontally. More details about it can be found on the official Microsoft website.

Conclusion

In this article, we looked step by step at how to use the VLOOKUP function in the Excel editor. In addition, several examples were shown. This instruction aimed at beginners (dummies).

If things don't work for you, you may be specifying the function arguments incorrectly. For example, the column number is incorrect or the cell range is incorrect. Try repeating the above steps again, but this time be more careful. And you will succeed.

Video instructions

For those who step by step instructions didn't help, we cooked special video, which tells everything in even more detail with additional comments. Perhaps this will make it easier for you to understand.

Microsoft Excel- an excellent tool for working with data. The possibilities are enormous, but the potential has, in fact, been little studied, since the rules for writing commands cause difficulties even for professionals. But if you work hard, it turns out that you can do incredible things here. Excel function VLOOKUP is one of the tools for data processing, we will talk about it now.

What is the VLOOKUP function in Excel - scope

When processing multiple tables, often located in different books, there is a need to transfer data from one to another, while ensuring that the values ​​do not lose their meaning and the process is automated. The mechanism in Excel should work simply and quickly.

For example, we have an enterprise. Ivan Ivanovich works there. On one sheet the value of his salary is stored, on the other the amount of money that the accounting department withholds from the salary for a fine. You need to combine all the values ​​into one document. Another example, there are two tables: prices and warehouse. One indicates the cost of handkerchiefs, the other their number. It is necessary to consolidate the quantity and price in one place.

In cases where there are only two or three employees of the enterprise, or up to a dozen goods, you can do everything manually. With due care, a person will work without errors. But if there are, for example, a thousand values ​​to process, automation of the work is required. For this purpose, Excel has VLOOKUP.

Examples for clarity: in tables 1,2 - the initial data, table 3 - what should happen.

Initial data table 1

Combined data table 3

VLOOKUP function in Excel - how to use

In order for Table 1 to reach its final form, we enter a column heading in it, for example “Fine”. In fact, this is not necessary; you can write any text or leave it blank. The function will also work by clicking the mouse in the field where the value found in another table should appear.

Now we need to call the function. This can be done in different ways:

It is necessary to fill in the values ​​for the VLOOKUP function

The result is obvious - in table 3 (see above).

VLOOKUP – instructions for working with two conditions

In situations where it is necessary to set search criteria not by one condition, but by several or two columns at once, the VLOOKUP function can also be used for work. To do this, the initial data must be modified.

Example, you need to insert the price from table 5 into table 4.

Phone characteristics table 4

The example chosen is on phones, but it is clear that the data can be absolutely anything. As you can see from the tables, the phone brands do not differ, but the RAM and Camera differ. To create summary data, we need to select phones by brand and RAM. For work VLOOKUP functions For several conditions, you need to combine columns with conditions.

Add the leftmost column. For example, we call it “Unification”. In the first cell of values, we have B 2, we write the construction “= B 2& C 2”. We reproduce using the mouse. It turns out as in table 6.

Phone characteristics table 6

We process Table 5 in exactly the same way. Then we use the VLOOKUP function to search by one condition. The condition is data from the joined columns. Don't forget that the column number where the data comes from in the VLOOKUP function will change. After applying the function, a selection will be obtained based on two conditions. You can merge not adjacent columns, but columns with the phone brand and camera.

Watch the video tutorial on how to use the VLOOKUP function in Excel for dummies:

The VLOOKUP function in Excel is not difficult to use, and the possibilities for data processing are enormous.

UMK Merzlyak line. Mathematics. Algebra. Geometry (5-11) (B)

Line UMK Geography. " Classic line" (5-9)

Line UMK V. P. Dronov. Geography (Wind Rose) (10-11) (basic)

Line UMK Volobueva-Ponomarev. General history(10-11) (BU)

Biology

VPR in questions and answers

All-Russian testing works (VPR) are a practice designed to regularly test the level of knowledge of schoolchildren for compliance with federal state educational standards. First VLOOKS Russian schoolchildren written in 2015. Since 2016, All-Russian inspections have become regular.

Having studied official sources, we answer questions about congenital malformation that parents most often ask.

Basic information: why, for whom, how

Why was it necessary to introduce VPR? Does the Unified State Exam really not provide all the necessary information?

Students take specialized Unified State Examinations in all subjects not in general procedure, and by choice, that is, there is no way to obtain complete data on how the rest of the students learned the subject. In addition, graduates realize that their future studies and careers depend on the results of the Unified State Exam, so they prepare very carefully for specialized exams, most often resorting to the help of tutors and attending special courses. Therefore, the results of the Unified State Exam cannot judge the role of the school in the success of graduates. In order to get a more transparent picture, All-Russian inspection work has been introduced, compiled according to uniform requirements.

At 11 VPR classes are carried out only for those students who have not chosen the Unified State Exam in the relevant subjects. That is, whoever takes the Unified State Exam in Geography does not write a VPR in Geography.

“Now schools themselves check how students have mastered subjects that are not included in the Unified State Exam or GIA-9, and conduct tests themselves. They guide them on their own assignments. No one controls how these tasks are composed, what their level of difficulty is, or how their completion is assessed. By introducing VPR, we offered schools single standard grades..." - Anzor Muzaev, deputy head Federal service on supervision in the field of education and science, in an interview with MIA “Russia Today” dated December 14, 2016.

• Vadim Barabanov: “VPR is not an exam, but a test”
• Modern geographical education at school: questions and answers

In 2017, not all schools conducted VPR. Is this a mandatory and universal procedure, or can you still refuse?

At the testing stage, the decision to participate in the VPR was made by schools. According to the 4VPR portal, in 2016/17 academic year Three million children participated in the VPR in 95% of the country's schools. Not on the official website accurate information relative to 2018, however, it is likely that school participation in the VPR for 4 grades will be mandatory.

“In the 2017/2018 academic year, the testing of the VPR in history will take place in grades 5 and 11; in the next year, in the 5th grade, the VPR in history is planned to be introduced into the regular mode,” noted the head of the Federal Service for Supervision of Education and Science Sergey Kravtsov on All-Russian Conference Association of History and Social Studies Teachers (source - press service of Rosobrnadzor).

“This year, participation in the VPR for eleventh graders is voluntary, but next year All graduates will be required to take part in the VPR in history. Russian schools", states Oksana Reshetnikova, director of FIPI (source - www.4vpr.ru).

Is it possible for one of the students not to write a VPR if his school and his class are writing this work?

#ADVERTISING_INSERT#

Order decision carrying out VPR within the school is accepted at the school level (source - official website of VPR). The school administration can, for example, exempt writing a VLOOKUP children with disabilities health, but it is unlikely that each student will decide for himself whether to write a test paper or not to write it.

Which classes will write VPR in 2017 and in what subjects?

IN present moment the list of All-Russian verification works is regulated by Order of the Ministry of Education and Science No. 69 of January 27, 2017. It states that monitoring the quality of training in the form of testing will be carried out:

in 4th grade - in Russian language, mathematics and to the surrounding world,

in 5th grade (in testing mode) - in Russian language, mathematics, history and biology,

in 6th grade - on life safety,

in 8th grade - in life safety,

in 10th or 11th grade - in geography (in testing mode),

in 11th grade - in physics, chemistry, biology and history (in testing mode),

in 10th grade - in chemistry and biology.

Of those listed, almost all of the VPRs have already been carried out, except for the VPRs in chemistry and biology for grades 10: their students will write on October 18, 2017.

It is worth noting that this list may undergo changes and be supplemented with new items. We advise parents to keep their finger on the pulse and follow educational news.

By whom and how are VPRs carried out? Is this a procedure as harsh as the Unified State Exam?

Tasks for VPR are developed at the federal level: this ensures the necessary unity of approaches in assessment. And the tests are carried out by the schools themselves, so children will take the test in their own walls.

“Each educational organization independently makes a decision on the use of materials received for conducting educational training and establishes the procedure for carrying out the procedure in graduating classes», - Vadim Barabanov, supervisor Federal Commission developers of KIM Unified State Exam in Geography FIPI, in an official interview with the corporation " Russian textbook» 12/20/2016.

The procedure for conducting VPR is extremely transparent and does not require any additional actions from students. Most common model VPR organizations is as follows: first the school registers on federal portal VPR support; A personal account is automatically created for her. Three days before the work ( exact schedule will be published closer to spring) VPR materials are posted on the portal in the form of encrypted archives. The school code is received through your personal account. Also in personal account There are assessment criteria and an electronic form for collecting results.

Test work is carried out at school and takes 1 - 2 academic hours(For primary school- 1 hour). The recommended time for conducting VPR is the second or third lesson.

The VPR is also checked by the teachers of your school on the day of the work. The results are then entered into a form and sent directly to a single information system so that experts can work with them.

• Final essay 2017: how to prepare and how to prepare?

VPR for students: benefits, risks, features

But still, which result is more important - the Unified State Exam or the VPR?

For eleventh-graders, from the point of view of the impact of results on future studies and careers, the Unified State Exam is, of course, more important. The result of the VPR may not even affect the student’s final grade in a given subject: the decision to use the results of the VPR is made at the school level. Education experts note that the impact on annual assessment and the adoption of any serious decisions is not a priority task of the All-Russian verification work.

“VPRs do not affect the certificate; based on their results, no vital decisions for the graduate are made; you do not need to prepare for them (VPRs) in any special way - you just need to study. We do not recommend that schools take into account the results of the VPR when assigning grades to the certificate...” - said Anzor Muzaev in an interview with MIA Rossiya Segodnya dated December 14, 2016.

It is clear why Rosobrnadzor needs VPR data. How are VPRs useful for children?

Even a very capable student will find it difficult to successfully pass the Unified State Exam and the Unified State Exam if he has a knowledge gap in grades 4, 5, 8. Often these gaps are invisible to teachers, parents, and children themselves. Finding out during a fateful exam that you missed something important several years ago is, to put it mildly, not very pleasant. The VPR is designed to promptly identify shortcomings and point out topics that, for some reason, were not fully understood by you.

So, VLOOKUP result- this is an indicator individual level student preparation, good tool to identify problem areas, as well as to make further decisions when building an individual educational trajectory.

In addition, data on the results of VPR for the school as a whole is an excellent marker of the level educational organization. This can be useful, for example, for parents who are choosing a school for their child: the results of the VPR can act as an objective criterion.

VPR tasks - what are they?

The task of the VPR is to check the level of knowledge of schoolchildren for compliance with the requirements of the Federal State Educational Standard, therefore common feature for VPR tasks in all subjects – practice-oriented.

Since the tasks are so unusual, it means that Does preparation for the VPR provide any new, special load?

VPR is the same test work as all that children write. It should not place any special heavy burden on the shoulders of children and parents. VPR tasks may seem difficult for those who studied without regard to the Federal State Educational Standard: in order to complete the tasks, it is not enough to reproduce memorized facts. You need to reason, analyze, think more broadly and freely navigate the issues. And for most children this is quite a challenging task: in 2017, 95% of the students who wrote the VPR completed the work.

What happens if the child “fails” at the ED?

First of all, an unsuccessful VPR result is a timely signal for both the student and the entire school. VPR can become a self-diagnosis tool and the basis for building a strategy methodological work. The main task of the VPR is to take another qualitative snapshot of data on student performance and the compliance of their results with the Federal State Educational Standards standards, and not to create additional obstacles for the student. However, many nuances will be decided at the school level.

#ADVERTISING_INSERT#

How to prepare for VPR?

When should you start preparing?

If from the 1st grade your children studied according to the teaching aids that meet the requirements of the Federal State Educational Standard, then preparation for you has already begun. But to feel even more confident, you can now turn to study guides specially compiled to prepare for the VPR.

All education experts note: special preparation of VPR does not require - after all, for ordinary tests no one hires tutors. For greater peace of mind, it will be useful to look demo versions VLOOKUP: they are publicly available on information portal VPR and on the FIPI website. If even after that it doesn’t leave you uneasy feeling, it is worth paying attention to teaching aids, compiled specifically for preparation for the VPR.

For eleventh-graders who are about to take the VPR in geography, we suggest testing their strength on the online VPR simulator. The resource includes a set of interactive test tasks on all main topics, and the results are calculated automatically.

The basic rule for preparing for the VPR isjust study for a year. Preparing for a test 2 months in advance is a stressful and sometimes impossible task. The right decision- prepare for the GCSE gradually, systematically, in the usual way for a schoolchild, using a variety of tasks and studying using modern textbooks.

Alexandra Chkanikova

This benefit fully complies with the federal state educational standard(second generation) for primary school. The book contains 10 variants of standard tasks for the All-Russian Test Work (VPR) for a primary school course. The collection is intended for students in the 4th grade of primary school, teachers and methodologists who use standard tasks to prepare for the All-Russian test for the primary school course. Order No. 699 of the Ministry of Education and Science Russian Federation textbooks from the publishing house "Exam" are approved for use in educational institutions.

Examples.
Find the value of the expression 27 + 26.

Find the value of the expression (11 + 22)*3 - 9.

According to the rules of air transportation, if luggage weighs more than 20 kg, then you need to pay extra for the excess. Look at the picture of a tourist’s luggage and answer the question: how many kilograms will the tourist have to pay extra for?
Write down the solution and answer.

Katya was born in September 2005. How many full years was Katya in March 2015?

Draw a rectangle in cells so that its sides pass through all the marked points.
Find the perimeter of this rectangle if the side of the cell is 1 cm.

Free download e-book in a convenient format, watch and read:
Download the book VPR, Mathematics, 4th grade, 10 options, Model tasks, Wolfson G.I., Vysotsky I.R., 2017 - fileskachat.com, fast and free download.

• All-Russian test work, Mathematics, 4th grade, 25 options, Typical tasks, Wolfson G.I., Vysotsky I.R., 2017
• VPR, Mathematics, 4th grade, 20 options, Wolfson G.I., Yashchenko I.V., 2018

The following textbooks and books.

Microsoft Excel has a lot various functions, which greatly facilitate the user’s work, and in this article we will talk about one of these. It is called VLOOKUP, and if in English, then VLOOKUP.

The VLOOKUP function transfers values ​​from one table to specific cells in another. Let me explain in more detail - in the first table you select the value that you need to find in the left column of the second. If there are matches, then VLOOKUP transfers the value from the column you specified in this row to the first table. Although the definition is a little confusing, using the function is not that difficult. Let's look at a few examples.

Since the function is most often used to fill out the column with the price, which is indicated in individual price lists, let’s take next example. For example, there is a table with fruits (orange), where for each it is indicated how many kilograms we want to order. Accordingly, for each fruit you need to write down the price from the price list (green) given by the supplier, and then calculate how much the purchase will cost. It is difficult to view each item and transfer data, especially if there are thousands of lines with goods, so we use VLOOKUP.

Click on the top cell in the first table in the Price column, and then the “fx” button in the formula bar to open the Function Wizard window.

The next thing we do is write the arguments into the proposed fields.

Put italics in the field "Search_value" and highlight in the first table the value that we will look for. I have this apple.

In the “Table” line, you need to select the one from which the data will be taken - do not select the header. Note that the leftmost column should consist of the values ​​we are looking for. That is, I need an apple and other fruits, which means their list should be in the left column of the selected area.

So that after we write the formula and stretch it across the entire column, the selected range does not move down, we need to make the links absolute: select the data in the field and press “F4”. Now the address of the cells has become absolute, the “$” sign has been added to them, and the range will not shift.

Where the column number is, put the number corresponding in the second table to the column from which you want to transfer data. My price list consists of fruit and price, I need the second, so I put the number “2”.

IN "Time Lapse" We write “FALSE” - if you need to search for exact matches, or “TRUE” - if the values ​​can be approximate. For our example, we choose the first. If you do not specify anything in this field, the second will be selected by default. Then click "OK".

Here, pay attention to the following: if you work with numbers and specify “True”, then the second table (this is our price list) must be sorted in ascending order. For example, when searching for 5.25, 5.27 will be found and the data from this line will be taken, although there may also be a number below 5.2599 - but the formula will not look further, because it thinks that the numbers below are only larger.

How does VLOOKUP work? It takes the desired value (apple) and looks for it in the leftmost column of the specified range (list of fruits). If there is a match, the value is taken from the same row, only the column specified in the arguments (2), and transferred to the cell we need (C2). The formula looks like this:

VLOOKUP(A2,$G$2:$H$12,2,FALSE)

Now you can stretch it to required quantity stitches down by pulling the lower right corner.

All prices have been transferred from the price list to the procurement table in accordance with the names of the fruits.

If you have in the first table the names of products that are not in the price list, for me these are vegetables, then opposite these points the VLOOKUP formula will produce the error #N/A.

When you add columns to a worksheet, the data for the Table argument of the function will automatically change. In the example, the price is shifted 2 columns to the right. Let's select any cell with a formula and see that instead of $G$2:$H$12 it is now $I$2:$J$14 .

Now let's figure out how to work with the VLOOKUP function in Excel and with drop-down lists. First you need to make a drop-down list. Select the cell, open “Data” at the top and click on the button "Data check".

In the “Data Type” window that opens there will be “List”, below we indicate the source area - these are the names of fruits, that is, the column that is in both the first and second tables. Click "OK".

I select F2 and insert the VLOOKUP function. The first argument is the made list (F1).

The second is a supplier table with indicated prices. Remember that here the left column must match the data that makes up the drop-down list.

It turned out something like a search: we select a fruit and VPR finds its price in the price list.

If you had the same prices, and then the suppliers gave new list, then you need to somehow see what has changed. Doing this manually takes a long time, but with the help of the function in question, everything can be done very quickly. You will need to add one column and transfer new values ​​into it, and then simply compare the data.

Click on any cell in column D and insert a new one.

I called it New Price - here the new prices will be, and in the column on the left, the old ones are indicated. New table I have it on another sheet, so that you can understand how to use VLOOKUP if the data is located on different sheets. In the added column, select the first empty cell.

We insert the function and specify the arguments. First, what we will look for, in the example an apple (A2). To select a range from the new price list, place the cursor in the “Table” field and go to the desired sheet, I have “Sheet1”.

Use the mouse to select the required columns and rows, without headings.

Next we make absolute references to cells: “Sheet1!$A$2:$B$12” . Select the line and press "F4" to add a dollar sign to the cell addresses. We indicate column (2) and write “FALSE”.

At the end, click the "OK" button.

Now two columns with the new and old price are located side by side and you can make either a visual comparison or by using certain formulas, or conditional formatting.

I hope I have provided step-by-step instructions on how to use and apply the VLOOKUP function in Excel, and now everything is clear to you.

(12 ratings, average: 5,00 out of 5)

Webmaster. Higher education with a degree in Information Security. Author of most articles and computer literacy lessons